Executive Assistant – Miami

Miami

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Job Description

Role Overview: Citadel Securities is looking for an experienced executive assistant to support a senior executive within our client franchise. The Executive has a heavily external–facing role, and this position will act as the internal and external interface for the Executive.
Location: Miami – 200 S Biscayne Boulevard
Responsibilities:
• Work directly with the Executive to support all aspects of daily work routine: call intake, calendar management, internal and external engagements
• Maintain calendar and handle scheduling of all meetings and appointments
• Arrange domestic and international travel needs through internal travel department and create complete travel itineraries for all trips – this includes flights, car services, hotel reservations, etc.
• Coordinate external events, interacting with internal communication and marketing teams to align on event scope and external vendors to procure venues
• Organize and arrange onsite meetings, prepare and distribute agendas and materials
• Manage, organize and maintain expense reports
• Act as a gatekeeper for Executive calendars, screening and prioritizing meetings
• Maintain high level of confidentiality
• Regularly exercise discretion and judgment in important matters, including planning events and scheduling meetings and appointments for Executive
• Have authority to carry out major assignments impacting business operations
• Drive projects with limited supervision from Executive
• Interview, hire, train, supervise, and/or delegate tasks to other assistants
Qualifications:
• Experienced professional with a minimum of 5 years of experience, with both executive assistant and project management experience
• Excellent English, grammar, written and oral communication skills
• Proven record of successful problem solving
• Excellent critical thinking and analytical skills
• Superior organizational skills and record-keeping, and strong attention to detail
• Excellent interpersonal skills, positive attitude and high energy level
• Adaptable, flexible to changes and the ability to work in a fast-paced environment
• Proficiency in Microsoft Suite products
• Bachelor’s degree required

About Citadel

Citadel is one of the world’s leading alternative investment managers. We manage capital on behalf of many of the world’s preeminent private, public and nonprofit institutions. We seek the highest and best use of investor capital in order to deliver market leading results and contribute to broader economic growth. For over 30 years, Citadel has cultivated a culture of learning and collaboration among some of the most talented and accomplished investment professionals, researchers and engineers in the world. Our colleagues are empowered to test their ideas and develop commercial solutions that accelerate their growth and drive real impact.